Specific Duties and Responsibilities:

• In addition to General Duties, the Branch Chief/Branch Assistant, under the general direction and supervision of the Division Chief, Administrative Investigations
• Write investigative reports under strict reporting timeline(s) and in accordance with standardized report templates.
• Communicate/respond in a timely manner with Division Chiefs, Branch Chiefs and all other appointed leaders in the Directorate.
• Be responsible for the direction, guidance and training of any Branch Assistants in charge of investigations
• Develop training guides, PowerPoint presentations, FAQ documents and how-toguides to support the directorate staff to include their elected leadership
• Develop any forms and resources needed to simplify and standardize staff positions
• Assist other Administrative Investigators in evaluating and updating policies, procedures, forms
• Have a scheduled meeting (on-line or phone call) monthly
• Write investigative reports
• Supply content for the Administrative Investigations Directorate website
• Provide monthly activity reports Skills required:
• Knowledge and experience conducting investigations
• Strong oral and written communication skills
• Excellent organizational skills
• Excellent team-oriented management style
• Excellent interpersonal skills
• Excellent computer skills (M/S Office Suite)

Please drill down on the O Directorate Website to become familiar with mission functions. If still interested, email a National Staff Application, along with your resume, to Director Sean Peoples, SPeoples@bpslawyers.com

14 Mar 25 Categories: Administrative Investigations Support

Office Code: BA-WASM

In addition to General Duties, the Branch Assistant–Meeting Minutes, Administration Support under the general direction and supervision of the Branch Chief, Secretary of Records, shall have the following responsibilities:

• Assist the Branch Chief with the direction guidance and training of the Staff Officers in charge of the Secretary Records meeting minutes.
• Assist in the development of training guides, PowerPoint presentations, FAQ documents and how-to guides to support the Secretary of Records staff, to include their elected leadership, in the taking of meeting minutes.
• Assist in the proper use of the Secretary of Records meeting minutes form and its submission when complete
• Assist the Secretary of Records staff officers with any questions.
• Assist in the management and development of forms and resources to simplify and standardize the Secretary of Records meeting minutes.
• Attend scheduled meetings as requested.
• Provide a brief, monthly report to the Branch Chief.
• Other duties as assigned

Skills required:

• Strong oral and written communication skills.
• Excellent organizational skills.
• Excellent team-oriented management style.
• Excellent interpersonal skills
• Excellent computer skills (M/S Office Suite)

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to:

J Douglas Willwerth

Division Chief – Administrative Support (DVC-WA)
Document and Administrative Directorate (W-Directorate)
john.d.willwerth@cgauxnet.us

• Web Site Compliance Review – Responsible for managing the periodical reviews of previously approved unit web sites for continued compliance with national requirements.
• Follow Up on Web Site Issues – Flags issues on those sites that don’t meet the national standards and coordinates with the BC-UCW to help the CS officer correct the issues to maintain their site’s national approval.
• Reporting - Advise the BC-UCW on web compliance issues.
• Report to the BC-UCW on a monthly basis.

Skills and Qualifications Required:

• Must have a thorough working knowledge of Auxiliary Web standards.
• Operational experience with the WOW application is definitely a plus.
• Knowledge of HTML and general Web page processing is desirable.
• Firsthand knowledge of website security is helpful.
• Programming proficiency is not required.

Of equal importance to the technical skills is the ability to work one-on-one with other staff members and the WOW user community. Having a “can do” approach along with excellent verbal and written skills are essential since contact is made both via telephone and email to the user community.

Those interested and qualified should prepare their application package containing National Staff Application form 7062,  short professional resume and / or an Auxiliary resume, and the Copyright Release form 7063. Send your completed package to James Wolfe at james.o.wolfe@cgauxnet.us.

This position requires expertise in GIS principles and the Everbridge Mass Notification System. The Branch Assistant will contribute to the Auxiliary’s emergency communication policy and serve as a knowledgeable resource, ensuring the application of cutting-edge technologies and methodologies for effective response and preparedness. The specific responsibilities may evolve based on the dynamic needs of the Auxiliary and the Everbridge team.

The Branch Assistant  assists, represents, and acts on behalf of the Branch Chief when required.

Specific Duties and Responsibilities:

• Analyze GIS data to support incident management and the Everbridge Mass Notification System, ensuring accurate decision-making and personnel accountability following emergency incidents.
• Collaborate with personnel to ensure acknowledgment of Everbridge notifications, fostering a culture of accountability during emergencies.
• Interrogate and manipulate spatial data features, including referential datasets and features, during confirmation for safety and accountability, enhancing data accuracy.
• Create and update geospatial and related attribute data, ensuring compliance with DHS and USCG GeoSpatial Management Office (GMO) security standards.
• Apply technical proficiencies, such as ALOHA within FEMA’s CAMEO Software Suite, for in-depth incident analysis within the context of the Everbridge system, enhancing the precision of emergency response strategies.
• Create cartographic maps, reports, and communication tools to support contingency planning and force readiness and contribute to comprehensive situational awareness.
• Collaborate with others to meet project goals, expanding GIS missions throughout Team Coast Guard.
• Visually project streaming real-time data during emergency notification and alerting, utilizing dynamic, real-time data for enhanced decision-making.
• Collaborate with others to expand missions throughout Team Coast Guard, where GIS may be applied, fostering a holistic approach to emergency response.
• Provide technical assistance and training on geospatial software, geographical, cartographic, and other geospatial science applied mission uses, ensuring a proficient user base.
• Engage in Everbridge University training for continuous learning.
• Collaborate to develop training materials, supporting a highly skilled and informed team.
• Assist training officers with curriculum development to support Field Observers who may be utilized during the personnel accountability phase after an event.
• Prepare ad hoc reports recommendations and perform other duties assigned by BC-QEG

Skills required:

• Common location reference systems, including United States National Grid (USNG), latitude/longitude, and other appropriate location languages.
• Proficiency in creating reference, thematic, and categorical maps using GIS software and presenting information and recommendations to higher-level officials and stakeholders.
• Ability to manage datasets with different projections and create GIS products.
• Proficient in preparing and editing GIS data and boundaries, manipulating attribute tables, and analyzing raster-based data.
• Ability to query map information based on attributes or location of features and generate reports from GIS data.
• Demonstrated competence in GIS operations during operational incidents, ensuring standard data file structures.
• Completion of GIS industry-standard certification program or equivalent, preferably the NIMS Performance Task Books (PTB) for GIS Analysts and Specialists.
• Maintenance of currency in using and applying the latest GIS technology and certifications in the industry.
• Knowledge of the USCG & Auxiliary organization structure, programs, administration, and operations at the Dept of Homeland Security, Headquarters, Area, District, and Sector levels.

Preferred Qualifications: Bachelor's degree or equivalent academic certificate in Geography, GIS, Geospatial Science, Emergency Management, or a related field. Minimum of one year of experience in GIS analysis and management. Strong proficiency in GIS software, particularly ESRI products or QGIS (open-source software). Familiarity with the Everbridge Mass Notification System and certification is highly desirable. Practical communication skills and the ability to collaborate with diverse teams. Strong organizational and problem-solving skills, especially in emergency response scenarios. Willingness to participate in ongoing training and professional development activities.

Please drill down on the Q Website to become familiar with mission functions and along the Directorate Staff category on the left side of the home page.  If still interested, email an Application for National Staff (ANSC-7062), resume, your District Commodore’s cell phone number, and a statement as to why you wish to be considered for the position to Deputy Director, erik.c.nielsen@cgauxnet.us, and copy to Director,  william.f.hanlon@cgauxnet.us

The Branch Assistant assists and acts on behalf of the Branch Chief of BC-QCO when required.

Specific Duties and Responsibilities:

• Produce and publish visual media and written descriptions to promote Auxiliary Emergency Management-related activities to provide timely information about activities of interest to external affairs social media platforms, including CG-OEM and Auxiliary National Facebook and Instagram sites.
• Provide advice and assistance to District Staff Officers and national staff regarding sources and effective media production.
• Prepare ad hoc reports and perform other duties as assigned by BC-QCO

Skills required:

• Knowledge of USCG photography and visual media standards.
• Completing a USCG Public Information Officer PQS is desirable, as would an Aux PA1 or PA2 designation.
• Ability to work productively in groups and possess excellent technical writing skills.
• Proficient with Microsoft Office software (Word, Excel, and PowerPoint) and Google  Drive productivity tools.

Please drill down on the Q Website to become familiar with mission functions and along the Directorate Staff category on the left side of the home page.  If still interested, email an Application for National Staff (ANSC-7062), resume, your District Commodore’s cell phone number, and a statement as to why you wish to be considered for the position to Deputy Director, erik.c.nielsen@cgauxnet.us, and copy to Director,  william.f.hanlon@cgauxnet.us

Specific Duties and Responsibilities:

• In coordination with CG-OEM, produce social media content to promote Auxiliary Emergency Management-related events on popular social media sites.
• Prepare ad hoc reports and recommendations and perform other duties as assigned by DVC-QC

Skills required:

• Knowledge of USCG photography and visual media standards.
• Completing a USCG Public Information Officer (PIO PQS) is desirable, as would an Aux PA1 or PA2 designation.
• Ability to work productively in groups and possess excellent technical writing skills.
• Proficient with Microsoft Office software (Word, Excel, and PowerPoint) and Google  Drive productivity tools.

Please drill down on the Q Website to become familiar with mission functions and along the Directorate Staff category on the left side of the home page.  If still interested, email an Application for National Staff (ANSC-7062), resume, your District Commodore’s cell phone number, and a statement as to why you wish to be considered for the position to Deputy Director, erik.c.nielsen@cgauxnet.us, and copy to Director,  william.f.hanlon@cgauxnet.us

Specific Duties and Responsibilities:

• Coordinate and administer a roster of qualified instructors to support Auxiliary emergency management ICS training requirements.
• Perform other duties assigned by the DVC

Skills required:

• Advanced ICS (300/400/339) Instructor qualification (issued by USCG or FEMA) is required.  Completing advanced ICS courses and relevant experience is desirable.
• Knowledge of the USCG & Auxiliary organization structure and programs, administration, and operations at USCG Headquarters, Area, District, and Sector levels.
• Ability to work productively in groups and possess excellent technical writing skills.
• Proficient with Microsoft Office software (Word, Excel, and PowerPoint) and Google  Drive productivity tools.

Please drill down on the Q Website to become familiar with mission functions and along the Directorate Staff category on the left side of the home page.  If still interested, email an Application for National Staff (ANSC-7062), resume, your District Commodore’s cell phone number, and a statement as to why you wish to be considered for the position to Deputy Director, erik.c.nielsen@cgauxnet.us, and copy to Director,  william.f.hanlon@cgauxnet.us

• Work with Training Directorate members to initiate, plan, execute and close out projects.
• Provide weekly update to Division Chief Shared Services, and monthly update to other division chiefs regarding status of assigned projects.
• Schedule regular meetings with teams to obtain project status.
• Escalate as necessary, projects that are not meeting expect goals and timelines.

Skills and Qualifications Required:

• Working knowledge of project management skills.
• Working knowledge of Microsoft products including Word, Excel, and Power Point.
• Expertise in teamwork, guiding group projects, and managing conflict.
• Ability to interact at multiple levels of the organization from basic members to commodores.
• Excellent verbal and written skills.

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to Faron Petteys, Director of Training, faron.petteys@cgauxnet.us, or Greg Hendricks, Deputy Director, ralph.g.hendricks@chauxnet.us

• Editing and reformatting of various Coast Guard Auxiliary training documents and manuals.
• Working with subject matter experts to create new manuals and training documents.
• Review of online training for accuracy of language and formatting.

Skills and Qualifications Required:

• Strong expertise in creation, editing and reviewing documents.
• Expertise in recent versions of Microsoft Word and Publisher.
• Ability to research Auxiliary programs and policies as needed.
• Own a license for a recent version of Microsoft Office.
• Excellent verbal and written skills.

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to Faron Petteys, Director of Training, faron.petteys@cgauxnet.us, or Greg Hendricks, Deputy Director, ralph.g.hendricks@chauxnet.us

Directorate: Training (T-DIR)

Division: Foundational Learning (TD)

Reports to: Division Foundational Learning (DVC-TD)

Overall Responsibility: The Branch Chief – Foundational Learning (Strategy & Readiness) will work with the DVC-TD to examine and develop training strategies to support the training needs of all Coast Guard Auxiliary directorates. The BC-TDR, through the DVC-TD, will work with internal and external training stakeholders to analyze training requirements, identify training priorities, and evaluate established training strategies to validate alignment with desired training outcomes. The BC-TDR will ensure that training programs reflect current U.S. Coast Guard and Coast Guard Auxiliary policies, procedures, and practices and that they meet the requirements of the target audience served by the training.

Term of Office: Appointment starts and expires with the term of the National Director, the appointing leader, with the approval of the National Commodore (NACO)

Number of Terms Authorized: Unlimited

Key Areas of Responsibility:

• Consult and collaborate with training stakeholders to determine instructional requirements and training strategies to support Auxiliary programs and missions.
• Conduct front-end analyses for Auxiliary training programs and courseware, including needs assessments, performance analyses, task analyses, and identification of instructional goals.
• Perform instructional analyses to identify specific skills, knowledge, and performance requirements to support the development of learning objectives for Auxiliary training programs and courseware.
• Conduct comprehensive evaluations of established training programs and courses to validate training outcomes against program and mission requirements.
• Provide leadership and share knowledge to support Branch Assistants in division
• Partner with other Foundational Learning (TD) division branches and Training Directorate (T-DIR) personnel to advance division and directorate initiatives.
• Provide reports to the DVC-TD as required. Other areas of responsibility and duties as determined by the National Director of Training (T-DIR) or the Division Chief – Foundational Learning (DVC-TD).

Skills Required:

• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work with Auxiliary and Active Duty personnel
• Knowledge of instructional design, program evaluation, and adult learning theory
• Ability to manage multiple projects simultaneously, from concept to delivery
• Proficient with common courseware development tools (Captivate, Lectora, etc.).
• Knowledge of Learning Management Systems (MOODLE, Blackboard, etc.).

Interfaces with: Regularly interfaces with other members of the Branch, Division, Directorate, and internal and external training stakeholders.

Qualifications:

• Must, by the date of nomination, submit to the appointing leader or onboarding officer a resume (electronic or paper) and a National Staff Application (ANSC 7062 submitted on paper or electronically).
• Must, by the date assuming office, submit to the appointing leader or onboarding officer a notarized original Copyright Form (ANSC7063).
• Must, by the date of assuming office, pass a review and comment opportunity from the applicant’s District Commodore (DCO) initiated by the onboarding officer.
• Must by date of nomination, have completed the requirements for Introduction to Risk Management [reference: 16790/AUX-PL-001(A), BSX Policy Letter 19-01 dated 1 February 2019] Microsoft Word - BSX RM-TCT Policy Letter FINAL (uscgaux.info)
• Must, by the date of nomination, have completed the requirements to obtain the IT designation, an Auxiliary Instructor.
• Must, by the date of nomination, have completed the requirements to be a MOODLE Instructor.
• Must, by the date of nomination, hold (current or past) an Auxiliary leadership position as an elected or staff officer or profession/military experience commensurate with the position
• Must, by the date assuming office, have completed at least one full year of membership.
• Meet USCG Auxiliary grooming and uniform standards when in uniform

Training (Recommended)

• It is recommended, by the date assuming office, that BC-TDR complete the Basic Qualification Course (BQC II). If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• It is recommended, by the date assuming office, that the BC-TDR complete AUXOP. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• National Staff Officers Guide. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.

Reference: Standard Operating Procedures for National Board & Staff and the Auxiliary Manual (AUXMAN)

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to Faron Petteys, Director of Training, faron.petteys@cgauxnet.us, or Greg Hendricks, Deputy Director, ralph.g.hendricks@chauxnet.us

Directorate: Training (T-DIR)

Division: Foundational Learning (TD)

Reports to: Division Chief – Foundational Learning (DVC-TD)

Overall Responsibility: The Branch Chief – Foundational Learning Development (Operations & Curriculum Development) will work with the DVC-TD to develop training programs and courseware to support the training needs of all Coast Guard Auxiliary directorates. The BC-TDO, through the DVC-TD, will work with internal and external training stakeholders to determine instructional strategies, create training materials, implement eLearning initiatives, and evaluate established training methods to validate alignment with desired training outcomes. The BC-TDO will ensure that training programs reflect current U.S. Coast Guard and Coast Guard Auxiliary policies, procedures, and practices and that they meet the requirements of the target audience served by the training.

Term of Office: Appointment starts and expires with the term of the National Director, the appointing leader, with the approval of the National Commodore (NACO)

Number of Terms Authorized: Unlimited

Key Areas of Responsibility:

• Consult and collaborate with training stakeholders to determine the instructional content, training strategies, and delivery methods of Auxiliary training programs and courses.
• Review training tasks, performance goals, and instructional objectives for assigned Auxiliary training programs scheduled for development.
• Develop and implement instructional content, assessment items, and packaged courseware to support Auxiliary programs and missions.
• Participate in comprehensive evaluations of established training programs and courses to validate training outcomes against program and mission requirements.
• Provide leadership and share knowledge to support Branch Assistants in division
• Partner with other Foundational Learning (TD) division branches and Training Directorate (T-DIR) personnel to advance division and directorate initiatives.
• Provide reports to the DVC-TD as required Other areas of responsibility and duties as determined by the National Director of Training (T-DIR) or the Division Chief – Foundational Learning (DVC-TD).

Skills Required:

• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work with Auxiliary and Active Duty personnel
• Knowledge of instructional design, program evaluation, and adult learning theory
• Ability to manage multiple projects simultaneously, from concept to delivery
• Proficient with common courseware development tools (Captivate, Lectora, etc.).
• Knowledge of Learning Management Systems (MOODLE, Blackboard, etc.).

Interfaces with: Regularly interfaces with other members of the Branch, Division, Directorate, and internal and external training stakeholders.

Qualifications:

• Must, by the date of nomination, submit to the appointing leader or onboarding officer a resume (electronic or paper) and a National Staff Application (ANSC 7062 submitted on paper or electronically).
• Must, by the date assuming office, submit to the appointing leader or onboarding officer a notarized original Copyright Form (ANSC7063).
• Must, by the date of assuming office, pass a review and comment opportunity from the applicant’s District Commodore (DCO) initiated by the onboarding officer.
• Must by date of nomination, have completed the requirements for Introduction to Risk Management [reference: 16790/AUX-PL-001(A), BSX Policy Letter 19-01 dated 1 February 2019] Microsoft Word - BSX RM-TCT Policy Letter FINAL (uscgaux.info)
• Must, by the date of nomination, have completed the requirements to obtain the IT designation, an Auxiliary Instructor.
• Must, by the date of nomination, have completed the requirements to be a MOODLE Instructor.
• Must, by the date of nomination, hold (current or past) an Auxiliary leadership position as an elected or staff officer or profession/military experience commensurate with the position
• Must, by the date assuming office, have completed at least one full year of membership.
• Meet USCG Auxiliary grooming and uniform standards when in uniform

Training (Recommended)

• It is recommended, by the date assuming office, that BC-TDO complete the Basic Qualification Course (BQC II). If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• It is recommended, by the date assuming office, that the BC-TDO complete AUXOP. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• National Staff Officers Guide. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.

Reference: Standard Operating Procedures for National Board & Staff and the Auxiliary Manual (AUXMAN)

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to Faron Petteys, Director of Training, faron.petteys@cgauxnet.us, or Greg Hendricks, Deputy Director, ralph.g.hendricks@chauxnet.us

Directorate: Training (T-DIR)

Division: Foundational Learning (TD)

Reports to: Division Chief – Foundational Learning (DVC-TD)

Overall Responsibility: The Branch Assistant – Foundational  Learning Development (Operations & Curriculum Development) will work with the BC-TDO to develop training programs and courseware to support the training needs of all Coast Guard Auxiliary directorates. The BA-TDO, through the BC-TDO, will work with internal and external training stakeholders to, create training materials, implement eLearning initiatives, and evaluate established training methods to validate alignment with desired training outcomes. The BA-TDO will ensure that training programs reflect current U.S. Coast Guard and Coast Guard Auxiliary policies, procedures, and practices and that they meet the requirements of the target audience served by the training.

Term of Office: Appointment starts and expires with the term of the National Director, the appointing leader, with the approval of the National Commodore (NACO)

Number of Terms Authorized: Unlimited

Key Areas of Responsibility:

• Consult and collaborate with training stakeholders and BC-TDO to determine the instructional content, training strategies, and delivery methods of Auxiliary training programs and courses.
• Develop instructional content, assessment items, and packaged courseware to support Auxiliary programs and missions.
• Provide leadership and share knowledge to support division
• Partner with other Foundational Learning (TD) division branches and Training Directorate (T-DIR) personnel to advance division and directorate initiatives.
• Provide reports to the BC-TDO and DVC-TD as required Other areas of responsibility and duties as determined by the National Director of Training (T-DIR) or the Division Chief – Foundational Learning (DVC-TD).

Skills Required:

• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work with Auxiliary and Active Duty personnel
• Knowledge of instructional design, program evaluation, and adult learning theory
• Ability to manage multiple projects simultaneously, from concept to delivery
• Proficient with common courseware development tools (Captivate, Lectora, etc.).
• Knowledge of Learning Management Systems (MOODLE, Blackboard, etc.).

Interfaces with: Regularly interfaces with other members of the Branch, Division, Directorate, and internal and external training stakeholders.

Qualifications:

• Must, by the date of nomination, submit to the appointing leader or onboarding officer a resume (electronic or paper) and a National Staff Application (ANSC 7062 submitted on paper or electronically).
• Must, by the date assuming office, submit to the appointing leader or onboarding officer a notarized original Copyright Form (ANSC7063).
• Must, by the date of assuming office, pass a review and comment opportunity from the applicant’s District Commodore (DCO) initiated by the onboarding officer.
• Must by date of nomination, have completed the requirements for Introduction to Risk Management [reference: 16790/AUX-PL-001(A), BSX Policy Letter 19-01 dated 1 February 2019] Microsoft Word - BSX RM-TCT Policy Letter FINAL (uscgaux.info)
• Must, by the date of nomination, have completed the requirements to obtain the IT designation, an Auxiliary Instructor.
• Must, by the date of nomination, have completed the requirements to be a MOODLE Instructor.
• Must, by the date of nomination, hold (current or past) an Auxiliary leadership position as an elected or staff officer or profession/military experience commensurate with the position
• Must, by the date assuming office, have completed at least one full year of membership.
• Meet USCG Auxiliary grooming and uniform standards when in uniform

Training (Recommended)

• It is recommended, by the date assuming office, that BC-TDO complete the Basic Qualification Course (BQC II). If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• It is recommended, by the date assuming office, that the BC-TDO complete AUXOP. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.
• National Staff Officers Guide. If not completed before the date of assuming office (preferred) then completed as soon as possible during their tenure.

Reference: Standard Operating Procedures for National Board & Staff and the Auxiliary Manual (AUXMAN)

If interested in this position, please email a completed ANSC-7062 - Application for National Staff, resume, and a statement as to why you are interested in the position to Faron Petteys, Director of Training, faron.petteys@cgauxnet.us, or Greg Hendricks, Deputy Director, ralph.g.hendricks@chauxnet.us